Job Description

Job Summary:
The Project Accountant supports Project Management by overseeing the financial aspects of a project throughout its duration. This role involves analyzing labor efficiency, cost trends, under/overbilling, and other financial reports relevant to the project, providing regular and ad-hoc reports to the Project Manager.

Essential Duties:

• Collaborate with the Project Management team to conduct cost and revenue analyses for all projects.
• Handle all accounting functions related to assigned projects.
• Oversee invoicing, payments, and compliance for assigned projects.
• Understand and ensure compliance with project requirements.

Key Tasks and Responsibilities:

• Assist the Project Manager with initial project setup in Viewpoint.
• Update data as needed based on contract changes or revisions.
• Review sub-consultant invoices and manage sub-consultant purchase orders.
• Guide billers on invoice preparation, format, and distribution, ensuring timely follow-up on any overdue accounts or unbilled costs.
• Actively participate in project review meetings, providing monthly updates to the Work in Progress (WIP) report for each project.
• Support project closeout processes.
• Review project charges and facilitate cost transfers as necessary.
• Maintain fully executed owner-contractor/purchase orders.
• Ensure compliance with owner requirements, such as billing deadlines, waivers, and certified payroll.
• Monitor the status of pending change orders and invoices, ensuring timely invoicing in the correct format.
• Monitor accounts receivable and assist project managers in collections.
• Track project budgets and assist with quarterly profit projections.
• Provide project managers and clients with timely financial reports, budgets, and forecasts.
• Prepare pre-billing reports for Project Manager review.
• Update contracts based on client requirements and report any related budget amendments.
• Prepare labor reports comparing current run rates to estimated figures.
• Perform cost analysis and reporting for the following:
  • Job setups (including cost codes and budget sheets when required). 
  • Re-budgeting based on job requirements.
  • Pencil requisitions.
  • Underbilling analysis to assess over/underbilling by cost code or SOV.
  • Change orders, requesting updates from Project Managers regarding the status of AWOs.
  • Quarterly cost-to-complete analysis.
  • Delay claims.

Essential Qualifications/Skills:

• Ability to handle sensitive situations tactfully with colleagues.
• Strong team-building and cooperative relationship skills.
• Ability to meet deadlines and work under pressure.
• Capability to work independently with minimal supervision.
• Highly organized, excellent communication skills, and adept at prioritizing tasks.
• Ability to multi-task and thrive in a fast-paced environment.
• Quick to learn new systems and processes.
• Strong understanding of contracts and scopes of work.
• Integrity, honesty, and a strong drive for success.

Education/Training:

• Associate or Bachelor's degree in Business, Accounting, or Engineering is preferred but not required
• Minimum of 5 years of experience in job cost, cost accounting, and/or construction accounting is preferred
• Familiarity with Accounting systems such as Procore, Vista, or Timberline.
• Experience with Bluebeam, Adobe, and Document Control processes is a plus.
• Proficiency in Microsoft Excel, Word, and Outlook applications.

Hellman Electric LLC is one of New York City's leading electrical contractors. Over its long-standing history, Hellman Electric has expanded from its heavy construction roots to become a full-service electrical construction firm with Design-Build and Trade Management capabilities. Today, Hellman Electric offers an efficient, capable, and adept professional team for delivery of state-of-the-industry installations for every type of client. In other words, we're a full-service electrical contractor of turnkey solutions for heavy construction, interiors, core & shell, and datacom projects. A hands-on, client-focused firm that exudes speed, flexibility, and responsiveness, we offer a cradle-to-grave approach covering design, implementation, construction, and project management.

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