Job Description

Legal Assistant

Location: Manhattan, New York (Hybrid)

Employment Type: Direct Hire | Full-Time

Compensation: $70,000 – $87,000 per year

Benefits: Comprehensive Benefits Package

Visa Sponsorship: Not Available

Position Overview

HireNow Staffing is partnering with a highly regarded law firm to identify a seasoned Legal Assistant for its Manhattan office. This role is designed for a legal professional who understands the pace, precision, and discretion required in a sophisticated legal environment.

The successful candidate will provide high-level support to attorneys and legal staff, maintain organized workflows, and ensure seamless administrative execution. Candidates must demonstrate employment stability and proven experience within a law firm setting. Applicants with frequent short-term roles will not be considered.

Core Responsibilities

Attorney & Practice Support

• Provide comprehensive administrative assistance to assigned attorneys, ensuring all deliverables meet strict deadlines and quality standards.

• Prepare, format, and finalize legal documents including pleadings, correspondence, agreements, and internal memoranda.

• Maintain active calendaring of court dates, deadlines, and client meetings with precision and accountability.

• Coordinate complex scheduling across multiple stakeholders.

Document & Case Management

• Proofread and edit legal materials for grammar, formatting consistency, and accuracy prior to distribution or filing.

• Manage electronic filing processes with state and federal courts.

• Organize and maintain both digital and physical case files in accordance with firm protocols.

• Track pending matters and proactively follow up to ensure timely progression.

Client & Court Interaction

• Serve as a professional point of contact for clients, opposing counsel, and court personnel.

• Coordinate meeting logistics, prepare materials, and ensure confidentiality standards are upheld.

• Draft and manage routine correspondence under attorney supervision.

Administrative & Billing Support

• Assist with time entry review, billing support, and preparation of related documentation.

• Process expense reimbursements and support reporting requirements.

• Track continuing legal education (CLE) credits and related compliance items as needed.

• Maintain organized records and workflow tracking tools.

Required Qualifications (Non-Negotiable)

• Minimum of 3 years of legal assistant or legal administrative experience within a law firm.

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Demonstrated experience proofreading and formatting complex legal documents.

• Experience with electronic court filing systems.

• Ability to manage competing deadlines in a fast-paced environment.

• Professional written and verbal communication skills with client-facing experience.

• Proven employment stability (no frequent short-term tenures).

• Authorized to work in the United States without current or future sponsorship.

• Ability to work onsite in Manhattan as business needs require.

Preferred Qualifications (Strongly Emphasized)

• Experience supporting multiple attorneys simultaneously.

• Familiarity with legal document management platforms (e.g., iManage, InTapp, LMS+, Kofax/Nuance).

• Experience assisting with billing processes and expense tracking.

• Exposure to litigation procedures, probate matters, or complex practice areas.

• Strong organizational systems mindset with the ability to anticipate attorney needs.

Disqualifying Factors

• Less than 3 years of legal assistant experience.

• No prior experience within a law firm or legal services environment.

• Lack of Microsoft Office proficiency.

• No experience formatting or proofreading legal documents.

• Unstable work history with multiple short tenures.

• Seeking fully remote work.

• Requires visa sponsorship now or in the future.

HireNow Staffing Disclaimer

HireNow Staffing is acting as a direct placement partner for this role. All candidate information is handled confidentially and evaluated against defined requirements. This job description outlines the general scope of responsibilities and qualifications. Duties may evolve based on client needs and business growth. Only candidates meeting the core qualifications will be considered for interview.

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