We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity is ideal for someone who is comfortable in a busy housing environment and can keep administrative processes organized, accurate, and responsive. The role requires experience with Yardi, strong document management skills, and familiarity with affordable housing compliance and resident services.
• Provide day-to-day administrative coordination for property management and leasing activities, ensuring office tasks are completed accurately and on time.
• Manage resident and tenant documentation, including lease files, recertification records, and compliance-related paperwork.
• Assist with leasing workflow by supporting applications, resident communications, move-in preparation, and move-out processing.
• Enter, update, and maintain resident, leasing, and property data within Yardi with a high level of accuracy.
• Monitor important dates such as lease expirations, annual recertifications, and required compliance submissions to help keep operations on schedule.
• Prepare routine reports, letters, notices, and other business documents needed by the site and management teams.
• Respond to inbound calls and general office inquiries in a courteous and helpful manner, directing questions and providing administrative support as needed.
• Work closely with on-site staff, property managers, and outside partners to maintain efficient office operations and support affordable housing program requirements.
• Prior experience in an administrative support role within property management, leasing, or housing operations.
• Hands-on knowledge of Yardi or Yardi property management software.
• Familiarity with tax credit affordable housing programs and related documentation standards.
• Understanding of HUD or other affordable housing compliance processes.
• Strong data entry skills with close attention to detail and record accuracy.
• Ability to manage multiple deadlines and priorities in a fast-paced office setting.
• Effective written and verbal communication skills with a detail-oriented customer service approach.
TalentMatch
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